Article I: Name
The name of this association shall be: HCL Officially Withdrawn (OW)
Article II: Purpose
The purpose of this group shall be to allow retirees and former employees from the Hennepin County Library the opportunity to keep in touch with colleagues through group meetings and to support the mission of the Hennepin County Library through volunteer opportunities and library approved projects.
Article III: Membership and Dues
Section 1. Membership in this group shall be open to all HCL retirees and former employees, regardless of classification or number of hours worked.
Section 2. The annual dues shall be determined by the Board of Directors.
The purpose of the dues shall be limited to covering postage and other incidental expenses needed to sustain membership.
Section 3. The fiscal year shall start July 1 and end June 30.
Article IV: Officers and Committees
Section 1. The Board of Directors shall consist of the Officers and Chairs of Standing Committees.
Section 2. The Officers shall be President, Vice-President, Secretary, and Treasurer and a member-at-large. They shall be elected as a slate of candidates by the general membership at the annual meeting. Officer assignments will be determined by members of the elected slate. The terms of office shall be two years. The immediate Past-President will be an ex-officio member of the Board for the year following term of office.
Section 3. The Standing Committees shall be as follows: Archivers (including Displays), Membership, Newsletter, Nominating.
Article V: Meetings
Section 1. The group will meet three times a year (February, May, and September).
Section 2. The May meeting will be the annual meeting for the purpose of electing directors. At the annual meeting, a majority of those present is sufficient to transact business.
Section 3. Meeting notice shall be sent to members two weeks in advance. Notice shall include date, time, and location of meeting and proposed agenda items.
Article VI: Amendments
The bylaws may be amended at any regular or special meeting of the group by a two-thirds majority of the members present. However, the intentions to amend bylaws must be given by written notice to the members two weeks prior to the meeting at which they are to be presented for consideration.
Article VII: Funds
Section 1. Adequate books of account shall be maintained by the Treasurer.
Section 2. Operating expenses not to exceed $50.00 (excluding postage) may be approved by the President or Treasurer. All other expenses (e.g., for Library projects, special events) must be approved by the Board of Directors
Section 3. The board shall appoint an auditor, not an Officer, to audit the Treasurer’s books prior to the annual meeting.
Article VIII: Parliamentary Authority
Business meetings shall be conducted according to Robert’s Rules of Order Revised, except when in conflict with the bylaws of this group or with the laws of the State of Minnesota.
Adopted: May, 18, 2006